Procedure For Processing Public Request To Speak At Board Of Trustee Meeting
The Akron Metropolitan Housing Authority’s (AMHA) Board of Trustees meet on the last Thursday of each month at 8:00 a.m. at 100 W. Cedar Street in Akron. The following procedures have been implemented for all requests to address the Board of Trustees during a regularly scheduled board meeting:
- All public requests and inquiries to speak at an AMHA Board of Trustees meeting will be processed by the Director’s Office.
- Upon receiving a request to speak, a copy of these procedures and the “Request to Speak to the Board of Trustees” form will be sent to the requestor. These documents can be emailed, mailed or picked up at the address listed above.
- Requests to speak must be received by noon on the Thursday, one-week prior to the regularly scheduled Board Meeting.
- The Director’s Office will review requests and contact the requestor to ensure all information regarding their request has been obtained, as well as, to confirm the date, time and location of the meeting. This information is intended to assist in determining meeting room accommodations and facilitate efficient handling of the Board’s agenda.
- If a request to speak has been received after the deadline, the requestor will be scheduled to speak during the next regularly scheduled board meeting the following month.
- No speaker may address the Board more than twice in a calendar year and no speaker is entitled to speak at consecutive Board Meetings.
- Groups of individuals wishing to speak on the same or similar topic, will be asked to identify a spokesperson in order to maintain efficiency in handling the Board’s agenda.
- Employees making such requests will be processed in the same manner as the general public. If the meeting is during regular work hours, the time will not be compensated by AMHA and permission to leave an assigned work location must be arranged in advance with the employees’ supervisor.
- Speakers will be allowed up to five minutes to speak.
